5 Clues You Need a Records Storage Partner

hands working as partners Posted on June 19, 2017

Sure records management isn’t the most glamourous of work duties, but it is one of the most important. Think of it as the unsung hero of your organization. Without it, your business would be in chaos, tripping over its proverbial self on the daily influx of documents. Still, many fail to grasp the importance of properly managing business information—or worse still, don’t even know what it is. Here are some handy clues you’ll need a records storage partner.

Your office space is starting to look like a warehouse

Were you one of the many that thought digital media storage was going to replace paper records? Wow, did we all get that one wrong. In spite of every prediction, the amount of paper in offices continues to grow—and is showing no signs of slowing down anytime soon.

Running out of storage space? If your office is jammed to the ceiling with overstuffed filing cabinets, stacks of paper, or row after row of boxes, it’s a pretty good sign you need some professional records storage help.

You’re constantly misplacing your records

Holding on to everything and thinking you’ll easily find it later is a fool’s game. Contracts, invoices, and registration papers—if documents aren’t at your fingertips when you need them, you’ll be wasting your time, your employees’ time, and your clients’ time. Oh, and you had better pray you’re not next in line for an audit or you could be knee-deep in paperwork and red tape for a very long time.

With the help of a records storage partner, misplaced or misfiled documents will be a thing of the past. All your records will be in one easy-to-access location. With a click of a mouse or a quick phone call, your files will be instantly tracked down whenever you need them.

You company’s productivity is less than stellar

Your information should be working for you, not the other way around. If you’re spending more time hiding your office clutter or chasing down files than you have time to make sales, better call in the records storage pros.

Don’t waste another minute on ineffective information retrieval. An on-site document storage provider will design a records storage solution to meet your specific needs. Your employees will be more focused and efficient, improving productivity and boosting your bottom line.

You’re worried about non-compliance issues

Do you know how long your records need to be kept? Do you know when they need to be destroyed? If you answered no to both of these questions, you’d better top up that emergency contingency fund. Falling short on your business’ legal and regulatory requirements could land you a pretty stiff penalty for non-compliance.

When you partner up with a records storage provider, you’ll sleep better at night knowing you have a comprehensive retention schedule in place. You’ll have complete control over your files, allowing you to stay on top of all your business, legal, and regulatory obligations.

You think records security is a locked filing cabinet

Fire, flood, and natural disasters are just some of the risks out there that can ruin your business documents forever. And that’s only part of the problem. Having your organization’s vital data fall into the wrong hands can be a nightmare for any business, hurting your brand, your reputation, and your wallet.

Working with a professional off-site storage provider is your answer to safe, secure data. They have a rock-sold facility and iron-clad filing systems in place, guaranteed to ensure the safety of all your precious records. With so much riding on the safety of your information, why would any business settle for less?

If any of these clues sounds familiar to you, it’s time to partner up with a professional records storage company.

For the most reliable records storage services, contact BCRMS today!