5 Reckless Record Management Mistakes

Posted on July 20, 2015

Data is one of the most valuable assets of any business. While there are a wide variety of threats that could seriously jeopardize your information—from theft, natural disasters, and explosions, to mold, water pipes bursting, and accidental sprinkler discharges—the most avoidable risks are often the ones that are right under your nose. Taking the time to reevaluate your own behavior will help you avoid record management mistakes, saving you time, money, and your company’s reputation.

Here are some key document management solutions to help you avoid costly business blunders:

  1. Forgetting to use passwords

One of the easiest and most effective ways to ensure your information remains confidential and secure is to use password protection. Failing to take the appropriate steps to protect the electronic data in your office could have devastating consequences. Disgruntled employees, competitors, or any other unauthorized person could gain access to vital and sensitive information, putting you and your business at serious risk.

  1. Failing to back up data

Backing up your business data is not as easy as you may think. Many organizations simply don’t have the time, hardware, or the expertise to properly execute this vital procedure. To minimize the risk of theft or loss of confidential data, off-site backups are simply the smartest and safest option for any business.

  1. Taking your data home

Taking a backup tape or hard drive home may seem like a smart move,but take a moment to think about it. The very same things that can happen in your office can just as likely take place in your home. If your data is not in a secure location, you leave yourself wide open to a host of threats, including theft, fire, and degradation.

  1. Improperly disposing of business information

Having your sensitive corporate information fall into the wrong hands can be disastrous. With the growing sophistication of thieves, privacy breaches, and identity thefts,the last thing you want is to put your business and your brand in harm’s way. When it comes to disposing of all your sensitive data, don’t leave anything to chance. Make sure all your documents and electronic media are properly destroyed.

  1. Using an inadequate document management service company

Not all record and information management companies are created equally. Many have insufficient storage facilities, sub-par equipment, and use outdated procedures. To maintain absolute security and safety of all your critical data, make sure to find a company that delivers high quality record management, storage, and destruction services.

The record management services at BCRMS are just what your company needs to stay ahead of the competition. Contact one of our service representatives today to find how we can keep your data safe and secure.