Building a Better Data and Recovery Backup Plan

Posted on May 4, 2015

There’s no denying it, we live in a data driven economy. Without constant access to information, businesses can come to a screeching halt, causing serious downtime and huge loses in revenue. If proper file storage and record management is way down on your list of priorities, it shouldn’t be. Hacker attacks; lost, damaged, or stolen data; and even natural disasters are more common than you might think.

And like most businesses, you probably have a slew of invoices, sensitive client information, and business records that you just can’t afford to lose. Here are some suggestions to help you build a solid data and recovery backup plan.

Develop a Backup Plan

Creating a well-developed backup plan is a key component for any business. To get the ball rolling, you need to figure out what information needs to be stored and how frequently it needs to be backed up. Is the data documented on paper or computer? Who will be in charge for storing the data? Will the data be stored on- or off-site? How often does the information change? Investing some time to plan and organize your backup strategy will help make the entire process move along much more smoothly, saving you time and money down the road.

Choose a Backup and Storage Method

Your next step will be to select an efficient an easy-to-use back up method for your document storage. If you are looking to back up and restore information quickly,external hard drives are a good method of storage. Bear in mind that hard disks are susceptible to loss or theft and can be damaged, resulting in information that is irretrievable.

Another option for storing data is through cloud computing. Many small businesses are backing up their data online via a third-party storage provider. One of the biggest advantages of cloud computing is the ability to access data and applications anytime, anywhere, using any device. Before making the jump to the cloud, you may need to consider the costs — some service plans can be heavy on the pocket. What’s more, if your internet connection is sluggish, the transfer speed of your files can be pain stakingly slow.

Store Your Data Safely

Whether you decide to store your data in-house or online, ensuring the safety of your records should be priority number one for any business. Transferring your important files to a cloud service might seem like a reliable option to protect your data, but what if their server is compromised? Maybe your information is securely stored on-site and protected against thieves, but what would you do in the event of a natural disaster like a fire or a flood? For the most effective data storage solution, your best bet would be to use an off-site file storage provider, ensuring your records are properly monitored and safely stored in another secured location.

Don’t wait for the worst to happen before you develop a data and recovery backup plan. With a strong strategy in place, you will enjoy some peace of mind knowing that your data is safe and sound.

For more information about business records management, data backup, and disaster recovery planning, contact us today!