The Importance of a Climate-Controlled Records Management Facility

Posted on July 18, 2016

What do you think would happen to your valuable records if you stored them in a place with unpredictable and erratic temperatures? How well would all your documents, microfilms, disks, and hard drives be able to handle the harsh environment of your records management facility? The answer is simple—not well. Before you know it, you’d be knee-deep in ruined papers and faulty electronic media, thanks to mold, mildew, and water damage. If maintaining the safety and security of your records is high on your list of priorities, you will need climate-controlled file storage.

A well-maintained climate-controlled storage facility

A rock solid records management facility will not only securely store your data, but also protects your records from the elements. These storage areas go through regularly scheduled upkeep to ensure that the temperature and humidity are properly maintained at all times. Even the slightest amount of excess heat or moisture can permanently damage your records, putting you, your business, and your customers at risk. What’s the point of storing your records if you won’t be able to access them down the road?

A watertight records management facility

One of the many functions of a records management facility is its ability to prevent water damage. Storing your records in an unprotected location can leave them wide open to floods and leaks from a natural disaster or a ruptured pipe or water main. To keep your records as safe and sound (and dry) as possible, make sure they are housed in a waterproof area. Otherwise you could be left with soggy, discolored documents that are impossible to read.

A low humidity environment

A state-of- the-art documents storage facility also needs to have low humidity. Paper is extremely susceptible to temperature and humidity. If the climate in the air changes and the moisture in the air increases, documents can wrinkle, fade, and stain. Plus, the rise in humidity can also produce mold and mildew, literally decimating your records.

A temperature-controlled location

An offsite records storage facility also needs to provide consistent, ideal temperatures. Variations in temperatures can lead to condensation, opening the door to a host of problems for both your paper documentation and your electronic media.

If you want to ensure the complete safety of all your precious records, you can’t go wrong with a climate-controlled records management facility.

For information about our climate-controlled records management facility, contact BCRMS today!