Data Management Tips: How to Prevent Data Breaches

hackers stealing your password Posted on February 7, 2017

Data breaches are at an all-time high. Identity theft and fraud are on the rise, causing headlines and headaches for company owners worldwide. While it may be next to impossible to put an end to information theft, there are, however, a number of steps you can take to prevent your sensitive data from falling into the wrong hands. Here are some data management tips to help safeguard your business’s information.  

Reduce the Amount of Data You Keep

Is your office starting to look like a document burial ground? Having a large volume of files lying around is a huge mistake that can come back to haunt you down the road. Make sure to only keep the records you need. It’s also a good idea to limit the places where you retain your information. And that’s where an offsite storage provider comes in.  

Knowing where all your information is at all times is not good enough. You need an iron clad storage solution that can only come from a records management company. With the help of offsite data storage professionals, you will ensure the complete safety of your records, protecting your precious data from theft, damage, and loss.   

Restrict Access to Records

As data breaches continue to be a growing concern for many business owners, it is vital that you do everything you can to protect your organization’s information. These days, you simply can’t afford to leave data out in the open. Ensuring your files are securely locked away, as well determining who does or doesn’t have access to it will go a long way in keeping your records safe.  

Shred Unwanted Records

Thieves will go to almost any length to scoop up data. So don’t make it easy for them. Tossing your documents in the nearest recycling bin might be a great way to preserve the environment, but you’ll also be helping criminals out in the process. Instead, shred all your unwanted files, as well as CDs, DVDs, USB flash drives, and other portable media. It is an effective data management practice that will permanently destroy data, leaving criminals no choice but to move on to easier pickings.

Train Your Employees on data management

Good data management begins in the office. Data breaches will be less likely if everyone is working together to help prevent them. Create a data security policy and communicate it to your staff. Make sure your employees are aware of their responsibilities around data safety and educate them on ways they can help protect sensitive information.

Create a Plan of Action for your data management

All the rules and policies in the world won’t help if they are not put into action. Once a month, you and your staff can sort through all your company’s documents and media, and figure out what to keep, shred, or scan. Your offsite data storage provider will also be able to create a customized records and information management plan to help you stay on track.  

So there you have it—five data management tips to help protect your business from data breaches. With a little planning and some help from an experienced offsite data storage company, you’ll sleep better at night knowing your business information is safe and sound.

Want to protect your business from data breaches? Contact us today!