Document Destruction Best Practices for 2016Posted on January 19, 2016
The New Year is finally here, bringing with it many exciting opportunities to start personal, as well as business resolutions. Now that 2016 is in full swing, it is the perfect time to improve the way your organization manages the disposal of sensitive documentation. With a reliable document destruction strategy in place, business owners will be able to protect crucial company and client information, safeguarding data from identity theft and fraud, both externally and internally. Here are some key document destruction practices that will help keep your business’s confidential records safe this year.
Shred all of your documents on a regular basis
Shredding all of your unwanted documents is vital when it comes to complete information security. Regular document destruction will not only prevent paper waste from piling up, but also reduces the possibility of security breaches—intentional or unintentional. Having a “shred-all” policy will ensure your organization’s sensitive information doesn’t fall into the wrong hands, helping to eliminate fraud, including identity theft crimes.
Recycle in a security-conscious manner
Sure, you might be helping the environment by throwing your documents into the recycling bin. But you could also be putting your company at risk if you are not recycling in a security-conscious way. Sensitive documents like customer lists, pricing information, strategic planning documents, and trade secrets should never just simply be tossed out. Unattended paper lying in a bin can leave your business open to a number of security breaches. By outsourcing your document shredding needs to a reliable records management provider, you can protect sensitive information, while doing your part for the environment.
Shred using a reliable records management provider
A professional document destruction service will ensure your confidential business records are shredded and disposed of in an efficient and secure manner. An information technician will provide secure collection containers, allowing for convenient bulk disposal of your business records. When the containers are filled, uniformed bonded staff will pick up your documents and transport them to a secure offsite shredding facility, where they will be shredded and recycled. Once the process is complete, you will be given a Certificate of Destruction, verifying your legal due diligence and adherence to privacy protection standards.
By implementing these important procedures, you’ll come a long way in following through on your organization’s resolution—complete security of your business and customer information.
Don’t be a target for identity thieves and disgruntled or dishonest employees. At BCRMS, we only use the latest shredding technology and procedures, leaving absolutely no chance of reconstruction or retrieval of your confidential documents.
For information about our secure document shredding services, contact us today!