The Most Effective Way to Manage your Business’ Data Backups

Posted on September 15, 2017

There’s no getting around it, running a business is risky business. And sure, no one really wants to imagine their venture falling flat. But you need to be ready for problems that might pop up along the way that could put your company’s precious data at risk.

Whether it’s physical or digital records, backups are critical to protect the integrity of your business. Here are some handy tips on how to map out an effective backup strategy.


Why Have a Backup?

Ok, this may seem like a no-brainer, but you’d be surprised just how many businesses don’t have a backup plan. Without one, you could be setting yourself up for a serious fall. If your data is lost, damaged, or stolen, you run the risk of hefty downtime, costing you time, money, and possible legal headaches—all serious issues that can be hard for any business to recover from.


Build a Backup Plan

Having a solid backup strategy firmly in place will not only protect your business’ information, but also help operations run more smoothly. To get the ball rolling, you’ll want to examine what information needs to be backed up—your entire operating system or specific data (employee records, tax forms, business contracts, and other business records).

Once you get a handle on what your backup needs are, it’s time to figure out how often you need to do one. There really is no hard-fast rule here, but normally, the best time to perform a backup is when information is generated or changes. So, if you are regularly creating or updating files and documents, you’ll want to back up your information weekly or even daily.


Select Your Backup Method

Now that you know the what and the when, you’ll want to explore the how. There are a wide variety of options for backing up your data. But remember, there is no one-size-fits-all when it comes to the “perfect” backup approach.

The takeaway here is to mix things up. Whether you’re planning on using a server, an external USB-based hard drive, or the cloud to back up your data, don’t just stick with one option. The more methods you incorporate, the better protected your information will be.


Store Your Records Offsite

Accidentally deleted files, hackers, hard drive death, physical theft, fire, or water damage—when it comes to the safety of your records, you should be equipped for just about anything. For the extra layer of security, you’ll want to use an offsite storage company. A professional records management provider will ensure all your data is properly monitored and safely stored in a secured location.

If you ever hope to bounce back from lost, stolen, or damaged files, make sure you have an effective backup and storage strategy working for you.
Looking for a safe, reliable backup plan for your business? Contact BCRMS today!