3 Simple Ways to Make the Most Out Of Your Office SpacePosted on August 20, 2016
Are you making the best use of your office space? If not, you could be needlessly squandering away an expensive resource. Sure, you’re busy and it’s easy to let things slide. But before you know it, your office can start to feel claustrophobic, thus affecting productivity and staff morale. That’s why we’ve laid out three key things to keep in mind to help control the chaos that is your office.
Get rid of outdated documents
One of the first steps to a clutter-free office is to get rid of all those unnecessary documents that are taking up valuable space. As long as the regulatory and business records retention requirements are met, purge to your heart’s content.
But keep in mind—you could be tossing out documents that contain sensitive information, putting you and your company in hot water. So, make sure to securely dispose of all your documents. If you want to ensure all your outdated files are properly destroyed, it is a good idea to use a professional document destruction service. They will provide you with a collection container where you can store all your unwanted files. When the container is topped up, a screened shredding technician will collect your documents and deliver them to a secure offsite shredding facility for destruction. Once the contents are shredded, you will receive a Certificate of Destruction.
Ensure a clean office space, use a file storage company
Are you one of those companies that tie up precious office space with stacks of hard copy files? Storing your documents offsite will free up more room, allowing you to fully optimize your space.
Plus, when you use a professional storage company, you get the added benefit of having your records organized and indexed, helping you stay on top of your retention requirements. For example, a record and information management provider ensures all your sensitive documents are bar-coded and then scanned into bar-coded shelf locations for quick and easy search requests, retrieval, reporting, managing, and destruction.
Scan your files
Another great way to make the most out of your office space and streamline your organization is to digitize your files. Tired of staring at bulky cabinets crammed full of documents? We don’t blame you. Hanging on to all those hard copies is not only an eyesore, but also takes up valuable office space that could be put to better use.
Don’t have the time to scan all those active files yourself? Instead, you could have a records management provider do the work for you. The document scanning service they provide will allow you to focus on what really matters—running your business.
Making the most out your office space can seem like a daunting task, but it doesn’t have to be. A little planning and a little help will go a long way in providing you with the best return possible.
For more information on how to make the best use of your office space, contact us today!