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Top Records Management and Storage Must-Dos

Posted on March 13, 2017

There’s no denying it, records are the essence of any organization. Proper records management will not only keep your information safe, but also boosts your business’s operational effectiveness. Without systematic control of your company’s records, decision making, compliance, and destruction procedures will all suffer. Here are the top records management and storage must-dos to help keep your business running smoothly.

Make Records Management and Storage a Top Priority

Records management and storage is a trending topic that’s pretty hard to ignore. The huge volumes of data that businesses are collecting these days is waking people up to the ever-increasing need for more effective storage solutions.

Because of the risk of data corruption, security breaches, exposure to liability, and lost productivity and revenue, working with a professional offsite storage provider just makes good sense. They have a secure facility and cutting-edge filing systems in place, guaranteed to ensure the safety of all your precious records. With so much riding on the safety of your data, why would you settle for anything less?  

Speed up Your Records Delivery

You know how frustrating it is to wait for vital information. Decisions need to be made, but all you can do is sit there and stare at the clock. If you are running into delays when accessing your records, it could cost you more than just time. Your reputation and your wallet could be at stake.  

To help get your records when you need them, make sure the records management and storage company you use offers flexible retrieval and 24/7 delivery options. After all, you never know when you’re going to need paper records, online data, or physical tapes. At least you’ll have peace of mind knowing that all your information is at your fingertips, ready to be sent to you at a moment’s notice.   

Protect Yourself against Ransomware

Ransomware, a form of malware that restricts access to a computer until a “ransom” fee is paid, is becoming increasingly common and more sophisticated. Unfortunately, for many businesses, this highly lucrative practice is on the rise, showing no signs of slowing down anytime soon.

Don’t make the mistake of thinking your network is safe from ransomware and other harmful malware. Hackers will stop at nothing to get their hands on your data, making you pay outrageous sums of cash to get it back.

To ensure your records are safe, take all valuable data off your web-enabled servers. Your records management and storage provider can convert your data into electronic format and store it securely, giving you the complete protection your business deserves.

When it comes to protecting your sensitive data, why leave anything to chance? Now is the perfect time to take a proactive approach to records management and storage. Here at BCRMS, we can custom tailor a storage solution, for all your records management needs!

For the most comprehensive records management and storage solutions, contact us today!